Frequently Asked Questions

What is the best time tracking software?

When looking for time tracking software, you want to be sure it’s compatible with your employees. This includes implementing a software available on both Android and Apple devices, if you are using a mobile app.

Common time tracking software programs that delivery businesses use include QuickBooks Time, Justworks, and TimeClock Plus. Keep in mind that your accounting software might have a built-in time clock. Otherwise, check with your payroll processing company.

If you are still in the growth phase, you might not have the monetary resources to allocate to a top-of-the-line time tracking software. In these cases, utilize manual timesheets. However, this can open the door to an increased risk of timeclock fraud, so be sure you are properly monitoring the amounts you are paying.

How should you manage time off requests?

You can’t expect your employees to be available every day of the week. From unforeseen events, like a sick child, to planned vacations, you need to have measures in place that allow your employees to take time off or engage in shift swapping.

However, you should establish some boundaries, like requiring time off requests two weeks in advance. In addition, for last minute time off, allow shift swapping. Employees should try and switch shifts with another employee before becoming no-shows.

How can you easily shift work schedules?

If you have been following a defined shift schedule, it can be hard for both you and your employees to adjust these shift patterns. You want to utilize shift scheduling that your employees can excel in.

Before you start making adjustments, talk with your employees. Figure out what their preferred schedule is and try to meet those needs. If you are adjusting your employees’ schedules, be sure you clearly communicate the changes with them. You don’t want to blindside your employees.

What are the main components of shift scheduling?

Shift scheduling involves multiple components. First, you need to understand your demand. When is your team most busy? Is it during the day with local deliveries or overnight deliveries out of town?

Before you can start piecing together your shift schedule, you should also analyze your pricing. How many employees can you afford on each shift? It’s important to balance pricing and labor costs. You don’t want to overpay for jam-packed shifts and eat into your profit margins.

Next, determine which shift scheduling method works best for your team. Is it a swing shift? How about fixed shifts? Uncovering the method that is right for your team can help you establish a template that you can continuously use.

Don’t be afraid to make adjustments. As you bring on new employees or have existing employees that need to change their schedule, you might need to adjust your method and scheduling tactics.

What are the best work schedule software programs?

Optimization of shift management relies on having the right scheduling tools, one of which is software programs. Employee scheduling software helps you automate your scheduling process in real-time.

Did you know Routific makes scheduling deliveries easy? Planning software, like Homebase and Connecteam, can be used in conjunction with delivery software, like Routific. This allows you to easily schedule shifts with insights into upcoming deliveries.